Last updated: July 2, 2026
Restaurant billing software should turn live table orders into accurate bills without repeated manual entry. A useful billing flow includes subtotal, discount, tax, GSTIN or tax ID details, PDF bills, thermal receipt views, payment status, and WhatsApp bill links.
Billing should start from the live table
When a table asks for the bill, the manager should see all ordered items, subtotal, discount, tax, and final total from the same order record. This reduces manual addition mistakes and speeds up table settlement.
Receipts should fit the printer
A PDF bill is useful for sharing and downloading, while a thermal receipt view is useful for billing machines and compact printers. Both should show item quantity, price, tax, total, restaurant details, and receipt ID clearly.
Tax and business details should be configurable
Restaurants may need GSTIN, tax ID, business address, or tax percentage details on receipts. These settings should be controlled by the manager so the bill matches the restaurant's real operating details.
Bill links can reduce counter friction
Sending a bill link through WhatsApp can help guests review the amount, keep a digital copy, and leave a review after service. The restaurant should only send these messages in line with customer permission and platform rules.
Restaurant billing software checklist
- Pull bill items from the live table order instead of retyping items.
- Support item quantity, price, subtotal, discount, tax, and final total.
- Show restaurant name, address, GSTIN or tax ID, receipt ID, and date.
- Generate PDF bills for sharing and thermal receipt views for printing.
- Keep bill status connected to table settlement and customer history.
PDF bill vs thermal receipt
A PDF bill works well for WhatsApp sharing, accounting records, and customers who want a digital copy. A thermal receipt is faster for counter handoff and compact printer setups. Restaurants that serve dine-in customers often benefit from both formats.
Billing checks before going live
- Confirm item prices and categories are correct.
- Test discount and tax calculation with common scenarios.
- Print a thermal receipt from the billing machine or connected printer.
- Confirm the restaurant name, address, and tax details are readable.
Related restaurant workflow guides
Billing becomes faster when it is connected to QR table ordering, bill requests from the table, and a cloud restaurant POS alternative.
Common questions
What should restaurant billing software include?
Restaurant billing software should connect table orders, subtotal, discounts, tax, GSTIN or tax ID details, PDF bills, thermal receipts, payment status, and customer bill links.
Do restaurants need both PDF bills and thermal receipts?
Many restaurants use both. PDF bills are useful for WhatsApp sharing and digital records, while thermal receipts are useful for billing counters and compact printers.
Can QR orders become bills automatically?
Yes. When QR orders are connected to the table record, the manager can generate the running bill without manually re-entering items.
Book a TabloSync walkthrough to see PDF bills, thermal receipt views, discounts, taxes, and WhatsApp billing.